Since many small businesses operate out of a single office, choosing the right storage solution is an important decision. Make the wrong choice and you could end up wasting floor space that could have been used for another desk or another piece of equipment that could have improved the profitability of your business.
Traditional mobile shelving is a great way to add extra shelf space at a low cost. Because the shelves are easy to move, and available in different sizes they can also often be installed in alcoves that would be otherwise unused, allowing you to make the most of your available floor space. One major drawback of traditional mobile shelves, is that your will need to leave an aisle between the shelves so that your records or goods can be readily accessed.
Mobile Aisle Shelving
Mobile aisle shelving really is the best way to get the most storage out of a limited space. This type of shelving is similar to traditional mobile shelving, but the shelves are mounted on floor tracks and instead of having aisle space between each rack, there is only a single aisle space for several racks. When you want to access goods or records, you simply crank the racks along the track to create an aisle between the shelves you need to access.
Going Paper Free
Making your office a paper free environment can be a great way to reduce your storage overheads, but this approach is not without risk. If one of your hard drives fail, you could potentially lose several years worth of business records in one hit. Cloud backup solutions are one possible safeguard you could take to protect your business against this eventuality.
It’s also almost impossible to achieve a 100% paper free environment without sacrificing productivity. Even if your business sends out all of it’s invoices digitally, the chances are that many of your suppliers are going to invoice you by hard copy, so unless you want to waste time and manpower digitising every inbound correspondence your business receives, you will likely still need some form of hard copy storage solution.
Self Storage Units
Hiring a self storage unit is a last resort option you might have to consider if you really don’t have any available space left whatsoever. Moving your files off-premises to another location altogether is not ideal, it means that you will have to travel to the storage facility every time a file needs to be pulled, which is highly inefficient. Using a self storage facility also means taking on additional overheads, since the storage company will charge a monthly rental fee determined by the square footage of space you require. Don’t forget that there are also insurance implications that you need to consider with this approach, does your current business insurance cover you for records stored in another location, or does the self storage company provide adequate cover?